Airbus Americas
  • 10-Oct-2018 to 26-Oct-2018 (EST)
  • AA10001030 - Finance
  • Herndon, VA, USA
  • Full Time

Airbus is an international pioneer in the aerospace industry. We are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. We aim for a better-connected, safer and more prosperous world.

A commercial aircraft manufacturer, with Space and Defence as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and a worldwide leader

Airbus has built on its strong European heritage to become truly international with roughly 180 locations and 12,000 direct suppliers globally. The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than sixfold order book increase since 2000.

Position Summary:

The Procure To Pay (P2P) Finance Manager is responsible for the definition, governance, service delivery and on-going improvements to Airbus Americas' Accounts Payable (A/P) and Travel & Expense (T&A) management processes. The position will manage a team and work in close collaboration with Accounting, Financial Systems and Treasury and cross-functionally with the Procurement and IM departments, to ensure an optimized end-to-end P2P process is delivering value to internal customers and external suppliers across Airbus Americas' multi-site operations. Driving operational excellence, l ensure a sustainable level of performance aligned with the appropriate KPIs. The Finance Manager (Procure to Pay) will establish and maintain all standards of customer service activities under their responsibility, providing a best-in-class customer experience. In addition, they will be responsible for the continuous improvement of the downstream P2P process, supported by existing and future technologies and systems, maintaining documentation of all standard operating procedures (SOPs) and policies ensuring consistent & repeatable processes.

Primary Responsibilities:

Operations Management 50% 

  • Supervises a team of 4 Analysts ensuring standard operating procedures (SOPs) are followed and workload/tasks are assigned to deliver the maximum service efficiency from available resources
  • Sets internal control procedures in accordance with management and audit expectations; ensures continuous compliance through daily transactions and financial systems configuration
  • Ensures timely, accurate and complete supplier payments are made in strict adherence to payment due dates, with constant focus on process improvement to address the root cause of both process and behavior issues that put at risk the company's ability to pay suppliers as per contracted terms
  • Supports A/P analysts directly on escalated issues, working with stakeholders such as Accounting, Procurement, IM and internal customers to address complex issues impacting performance
  • Supports the Accounting team with the preparation of reconciliations on a monthly basis and other month-end closing tasks as they relate to the P2P Process deliverables under his/her direction
  • Ensures all Expense Reports are reimbursed in accordance with company Travel Policy via direct oversight of the process, managing the relationship with T&E system providers (Concur & Appzen)
  • Support the professional development of direct reports via the target setting process and oversee training and development plans for behavioral and technical skills required to secure performance.

 Service Management 20%

  • Collaborates with functional managers and key customers across the company to ensure direct partnership, consistent operations, and effective administration of the P2P Finance Services.
  • Establishes a customer focused environment, soliciting consistent feedback, to ensure the company's P2P Finance Services are adapting with the needs of its business partners.
  • Fosters the culture of continuous improvement of services, seeking proactive approaches to solve business needs/problems, while also enhancing the understanding and acceptance of the P2P Finance services supportive capabilities across the organization at large.

Project Management 20%

  • Supporting the Finance Shared Services Program Leader, takes a leading role on specific work-streams and/or work packages within transformation projects that intend to bring significant performance improvements to the existing P2P Finance process and services landscape
  • Prepares project reporting materials and communicates on project and/or work package status to senior leaders within Airbus Americas in the context of project governance bodies
  • Captures and analyzes project requirements, supporting project managers to define and implement project plans via the authoring of project documentation, including process/service mapping

 Performance Management 10%

  • Produces on a monthly basis the Balance Score Card key metrics related to Accounts Payable and T&E Management, supporting the production of the End-to-End P2P key metrics by leveraging data stored in enterprise systems and tools (i.e. SAP, Concure, Appzen etc.)
  • Establishes suitable performance targets (i.e. weekly, monthly, quarterly and annually) for the P2P Finance Function, ensuring a robust methodology for steering the team towards target achievement

Qualifications:

Required: 

  • Bachelor's degree in Accounting, Finance Business Administration or related field.
  • Four to six years' experience within an accounting/finance function, including management of accounting team members.
  • Exposure to a Shared Services environment.
  • Experience in Project, Performance and Change Management.

 Preferred:

  • Process mapping and process documentation experience
  • Familiarity with Continuous Improvement and Lean Methodologies.
  • Exposure to a multi-country or multi-site operating environment with high cultural diversity
  • Exposure to the Aerospace industry and related sectors.

Skills & competences:

  • Service delivery and mindset orientation.
  • Demonstrated ability to generate cross-group cooperation within an organization and influence change in others.
  • Strong interpersonal and communication skills.
  • Team player.
  • Experience using integrated ERP systems, SAP & Concur experience preferred.
  • Proficient in standard Microsoft Office tools (Excel, Word and Power Point).
  • Negotiation level of English mandatory, Spanish would be a plus.

Decision Making, Complexity:

Position works with minimal direct supervision, making appropriate decisions on a daily basis regarding the processing of supplier invoices for payment and the processing of employee expense reports for reimbursement.

Job Dimensions, Contributions to Success:

Must maintain a high degree of integrity and strict confidence due to exposure to significant confidential information, including all supplier invoices/payments and employee expense reports.

As a leader in our field, Airbus in America provides relocation assistance for qualified positions and a comprehensive compensation and benefits package.

Airbus in America provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status.  In addition to federal law requirements, Airbus in America complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. 

Airbus in America expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status.  Improper interference with the ability of Airbus' employees to perform their job duties may result in discipline up to and including discharge.

As a matter of policy, Airbus does not sponsor visas for US positions unless specified.  Only applicants with current work authorization will be considered. 

Airbus does not offer tenured or guaranteed employment.  Either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. 

Airbus Americas
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